01
Read the contract
Confirm billing terms, retainage, required forms and submission deadlines.
AIA Billing Support
AIA Billing That Matches the Job
AIA billing is not just form completion. The schedule of values, approved change orders, stored materials, retainage, and prior applications all have to agree with the contract and the accounting records. I help contractors build a controlled billing process that supports faster approvals and cleaner job reporting.
A billing package can be mathematically correct and still create cash problems if the schedule of values or the amount of change orders don't match.
Two things break AIA billing. The schedule of values drifts away from how the job is really running, usually because labor on change orders leaks into the job before the change order is approved and billed on the application. But if you wait and your billing date is delayed, the pay application goes out whenever the paperwork catches up rather than on the same day every month. This can cause extreme delays in getting paid. I build the G702 and G703 off a current SOV, get change orders in before the application goes out, and hold the date. I track retainage by job and ask for it to be released when the conditions are met rather than when somebody remembers to cut the check.
Billing connects to the wider financial picture. My fractional controller services bring billing, job costs and cash forecasting into a consistent review process. Learn more about Lena Hanna, CPA, EA, CIA and my construction accounting experience.
When to Get Help
Warning Signs I Look For
- G702 and G703 totals do not reconcile to prior applications
- Approved and pending change orders are mixed together
- Retainage is calculated inconsistently
- Stored materials lack clear support
- Billing is prepared without comparing progress to job cost and cash needs
The Work Product
What You Receive
- Schedule-of-values setup and review
- Current and prior application reconciliation
- Change-order tracking between operations, billing and accounting
- Retainage and stored-material support
- Underbilling and overbilling review before submission
- A repeatable approval and document checklist
A Controlled Process
How the Work Moves Forward
02
Tie the schedule
Reconcile contract value, change orders and prior billings.
03
Support progress
Compare billed progress with field status and job costs.
04
Close the loop
Post approved billings and track retainage through collection.
Questions Contractors Ask
Do you prepare G702 and G703 applications?
I can support preparation and reconciliation of AIA-style applications, schedules of values, retainage and change orders as part of an agreed accounting scope.
Can you help when prior AIA billings do not tie?
Yes. I trace the current application back through prior billings, contract modifications and the accounting records to identify where the roll-forward broke.
Does AIA billing support replace project management approval?
No. Operations must confirm actual progress and approved scope. My role is to make the financial and billing records consistent, supportable and timely.